4. Key Features of Web Conferencing Tools:

Web Conferencing software, offered by a variety of companies, allows workers of the digital age communicate virtually, conduct online meetings and thus save considerable resources and time. There are a number of software features that may benefit small businesses. Below is a list of possible features:

  • Application Sharing
  • Chat / Messaging
  • Electronic Hand Raising
  • On-Demand Webcasting
  • Presentation Streaming
  • Private Text Chat
  • Record & Playback Ability
  • Two-Way Audio & Video
  • Video Streaming
  • Whiteboard

Some web conferencing tools are internet-based (i.e., cloud based), but others require a local installation. Some solutions offer cloud data storage; other solutions offer social media integration functionality to promote meeting through social media platforms. There are other features to consider: Video quality can change from Video Graphic Array (VGA) to High Quality (HQ) or even High Definition (HD) to Ultra HD; ability to attend a meeting using a mobile device may or may not be possible; and the software may have a limited capacity to allow multiple simultaneous users. Hence it is important to first explore business requirements and then review the key functionalities of various software available in the market. If you are planning to prepare a web conference, you might want to check tips for preparing successful virtual meetings at ICTC Analyst’s Insights